Martial arts grading software.
The whole class, in one go.
ClubRight’s belt grading is martial arts grading software for UK clubs: who’s ready to grade, grading days students book and pay for, the whole class graded in one go, and a certificate for every grade.
Grading shouldn’t take two weeks and a spare afternoon of data entry. Tick who passed, and every student’s record, certificate and email are done before they’ve left the mat.
The grading takes an hour.
The admin takes your week.
You ran a good grading. Then the real work started.
Twenty-five belts, one profile at a time
It’s Sunday night. You’re opening every student who graded, changing the belt, then opening the next one. Nobody gets their email until you’ve finished.
The certificate says the wrong date
You graded on the 15th and typed it up on the 22nd. The record says the 22nd, the certificate says the 22nd, and a parent notices.
Who’s ready lives in a spreadsheet
Is he a grey belt yet? Has she done enough classes since the last one? Somebody spends an evening a week keeping a spreadsheet that answers that, and it’s still wrong by Thursday.
The grading fee never arrives
“Pay it when you get home.” They forget. You forget. The one fee you always miss is the grading.
The history is in a licence book
Every grade a student has ever taken is written in a book they keep in their kit bag. When the book goes missing, so does the record.
“What belt is she on now?”
Parents ask at the door, in the group chat, by text. The answer is in your head, and you’re holding pads.
Your ladder, your rules.
Start from the template closest to your discipline: BJJ, judo, karate, taekwondo, kickboxing or Muay Thai. Or start blank. Name the grades, pick the colours, add stripes, and set what the next grade takes.
- What the next grade takes. Classes since the last grading, time at the grade, a minimum age, an instructor’s sign-off
- Skills to sign off. A kata, a throw, a combination, set on the grades that need them
- More than one syllabus, one per discipline or programme
- Only the classes that count. Choose which activities count towards a grade
Who’s ready, without the spreadsheet.
ClubRight already knows who’s been turning up, so it already knows who’s ready. Every student shows as ready, nearly ready or not yet, with what’s left as real numbers: 8 of 16 classes, 9 of 3 months, two skills still to show.
- Filter by syllabus, grade and ready to grade, then message or invite the whole list
- Skills signed off in any class, one tap per skill, and who’s ready updates as they go
- One student, what they still need. On their profile, requirement by requirement
- Your call, always. Pass someone early when you know they’re ready, or undo a grading
Invite who’s ready.
They book and pay.
Mark a session as a grading day and only the students you invite can book it. Invite everyone who’s ready in one go. They get an email, book their place and pay like any other class, so the fee is in before the day.
- Only invited students can book. Nobody turns up who shouldn’t
- The fee is taken at booking, by card or against their account
The whole class, graded in one go.
One sheet for the grading day. Tick who passed, and every student’s record, certificate and email are done before they’ve left the mat. No opening twenty-five profiles one at a time.
- The real grading date, even if you type it up days later. The certificate says the day it happened
- Who graded them, on every record
- Every grading kept under Reporting, with its results and certificates, and a full history of every change to every student’s grade
A certificate for every new grade.
Your club’s name, logo and chief instructor on it, alongside whoever ran the grading. Print the whole grading’s certificates at once, and each one is kept on the student’s profile.
- A graded-up email to every student who passed, with a link to their new grade and certificate, in wording you choose
- Printed as a batch, ready to hand out at the next class
- Kept for good on the student’s profile and under Reporting
Eight more classes to go. They’ll turn up for all eight.
A student who can see how close they are to the next belt keeps coming. Their grade, the date they got it and what the next one takes sit on their phone, counting down as they train. Parents see it for every child on their account. The push to keep training comes from them, not from you.
- The whole ladder, with where they are on it and what the next rung takes
- Every child on one parent login, each with their own grade card
- Their certificates and history, kept where they can find them
- Fewer “what belt is she on?” at the door and in the group chat
Every belt your students have earned comes with them.
Whether your grades live in a spreadsheet, a licence book or your head, they come across with the dates they were earned. Send us the list however you keep it and we load it as part of setup, free. Or do it yourself from one file in an afternoon.
- Nothing re-typed. Your contacts file already has every student in it. Add the grade, the date and the stripes
- Nothing lost. Every row is checked before it goes on the record, so a typo is caught, not kept
- Dates stay true. A belt earned in March 2024 says March 2024, on the record and on the certificate
- Set up for you, free. Send us what you have and we load your students, belts and fees. Most clubs are running within days
Questions instructors ask about grading.
Grading day should be about the grading.
Not the data entry afterwards.
Book a demo and we’ll run a grading day with you, from who’s ready to the certificate. No hard sell, no commitment.