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One of the biggest burdens faced by health club managers is finding an efficient way to track attendance and organise class schedules. Without proper processes in place, these two tasks can cause a lot of frustration both for health club staff and members.

Read on to see how you can streamline member attendance tracking and class scheduling so that you can focus on delivering a seamless member experience.

Use Online Class Scheduling Software

One of the most effective ways to streamline class scheduling is by using online class scheduling software. These platforms allow health clubs to easily create and manage class schedules, set capacity limits, and update class information in real time. You can set classes to repeat on certain days and times, assign specific instructors to certain classes, and automatically assign members to waitlists that prompt waitlist members to book if a space becomes available.

Enable Members to Book Online

Your members will also benefit from health clubs using scheduling software to manage classes. Members can use it to conveniently view class schedules and sign up for classes online; eliminating the need for a manual booking process. Members can visit direct links to specific classes along with being able to book in advance, pay online and then use the same member portal to register their attendance when they arrive at the club. If that wasn’t enough, members can pick their favourite spot – perfect for members who have a favourite spin bike, mat preference or squash court.

Implement a Check-in System

Tracking attendance manually can be time-consuming and prone to human error. Implementing a digital check-in system can help streamline this process and provide managers with real-time attendance data that is invaluable for analysing class popularity, optimising schedules and spotting trends in member behaviour. There are several check-in options available including scanning a barcode in a member app and pin codes; these can then be connected to a door entry system that checks whether the member is up-to-date with payments before allowing them to enter the premises.

Praise Consistent Attendance

To incentivise regular attendance, be sure to praise members who attend classes consistently. Send messages to members congratulating them when they reach a certain number of classes attended. You could even offer discounts, merchandise or access to exclusive events to reward them for their hard work. By rewarding members for attending classes regularly, you not only increase retention rates but also foster a sense of community and engagement within your health club.


Managing class scheduling and attendance tracking in a health club can be challenging, but with the right strategies and tools, it’s possible to streamline the process and improve overall efficiency. Using online scheduling software, a digital check-in system and offering incentives for attendance will help health club managers create a more seamless and enjoyable experience for both staff and members.

ClubRight is the health club management software for hundreds of fitness studios across the UK. It’ll help you take care of everything from managing memberships and billing to class bookings and online joining – plus a whole lot more. Give us a call today on +44 (0)203 884 977 or book a free online demo with one of our product experts to find out why we’re trusted by more than 900+ businesses worldwide.

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